Art Libraries Society of North America


Delaware Valley Chapter




Spring 2010 Meeting Announcent

The Spring meeting of the ARLIS/NA Delaware Valley Chapter will be held on Wednesday, June 2, 2010 in the Rhys Carpenter Library at Bryn Mawr College.

The business meeting will be from 1:30 – 2:30 in Carpenter Classroom B25 (on the lowest level), with refreshments following in the Quita Woodward Room nearby. At 3:00 we’ll go over to the Rare Book Room in the Canaday Library to have a tour of the Red Grooms exhibition there. Old Masters and Modern Muses: Red Grooms’s Portraits of Artists, 1957-2009 is an exhibition of more than 30 prints, paintings, and sculptures by prominent American artist Red Grooms. More about the exhibition can be found at: http://news.brynmawr.edu/?4843.

The agenda so far: Welcome to Delaware Valley VRA members, reports from the Boston Conference, updating the website, creating some chapter publicity material.

Here is the Bryn Mawr College page for visitors : http://www.brynmawr.edu/campus/visiting.shtml with links for all sorts of directions for getting to campus (by car or train) and for a map http://www.brynmawr.edu/campus/map.shtml of campus.

If you drive, park in the lot by Benham Gateway (#38 and the Admissions office on the map). From there you can go through the archway either at #18 or #29 to get to Carpenter, #17 on the map. The Carpenter Library is a 1 minute walk from the admissions building.




CHAPTER OFFICERS



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Art Libraries Society of North America
Delaware Valley Chapter

BYLAWS

Ratified by the membership October 7, 1997

Approved by ARLIS/NA Executive Board March 11, 1998

 

 

 

Article I. NAME

The name of this organization shall be ARLIS/Delaware Valley Chapter, hereafter referred to as the Chapter.

 

Article II. PURPOSES

The Chapter is organized and will be operated exclusively for charitable and educational purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954, as amended, in order to advance the cause of art librarianship and to promote the development, good management, and enlightened use of all art libraries and visual resources collections. In furtherance of such purpose, the Chapter is authorized:

A. To promote the continuing professional education of its members and the general knowledge of the public by sponsoring conferences, seminars, lectures, workshops, and other exchanges of information and materials concerning all aspects of art librarianship and visual resources curatorship;

B. To stimulate greater use of art libraries and visual resources collections by sponsoring, supporting or publishing resource directories, bibliographies, inventories, periodical journals, occasional papers, reports and related materials concerning the organization and retrieval of art information;

C. To foster excellence in art librarianship and the visual arts by establishing standards for art libraries and visual resources collections, by promoting improvements in the academic education of art librarians and visual resources curators, by sponsoring awards for outstanding achievement, and by other means to that end;

D. To engage in any activities conducive to furthering the Chapter's purposes, provided that such activities may lawfully be carried on by an organization exempt from federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954, as amended (or the corresponding provision of any future United States internal-revenue law).

 

Article III. MEMBERSHIP

A. Eligibility

Membership is open to all individual members of ARLIS/NA (including student members) upon payment of Chapter dues. Membership is also open to one designated staff member of an organization which maintains an institutional membership in ARLIS/NA, upon payment of Chapter dues.

B. Dues

1. Dues shall be proposed by the Executive Committee and shall be ratified by member vote at the last meeting of the calendar year.

2. Dues shall be paid to the Secretary-Treasurer.

3. Membership shall be from January 1 to December 31.

4. The Chapter shall have the right to propose additional fees for specified projects subject to the approval of the membership.

5. New members, who join the Chapter after October 1, shall have their dues applied to the following year.

C. Privileges

1. All members of the Chapter, as defined in Article III. A., may vote, hold elected office, serve on committees and participate in all Chapter activities.

2. All members shall be entitled to receive announcements of Chapter meetings and minutes and other notices of general interest to the membership.

 

Article IV. OFFICERS

A. The officers of the Chapter shall be the Vice-President (President-Elect), President, Past-President, and the Secretary-Treasurer.

B. Qualifications for office

1. Only members may hold office. Nominees for office must file

in writing an acceptance of the nomination with the Nominating Committee.

2. If an organization's designated Chapter member is elected to office, it is understood that the Chapter has elected the individual, who will serve the full term of office regardless of any change in institutional affiliation.

C. Terms of office

The term of office for the Vice-President (President-Elect), the President, and the immediate Past-President shall be one (1) calendar year. The term of office for the Secretary-Treasurer shall be two (2) calendar years.

D. Duties of officers

1. President

a. The President shall be the chief executive officer of the Chapter and its representative on official business.

b. The President shall be a member ex-officio of all special project committees of the Chapter.

c. The President shall prepare the annual report for ARLIS/NA and other reports as required.

d. The President shall submit the Executive Committee's recommendations for special projects for the approval of the membership.

2. Vice-President (President-Elect)

a. The Vice-President shall perform the duties of the President in case of the President's inability to serve.

b. The Vice-President shall be the Program Chairman.

c. The Vice-President may be assigned other duties by the President.

3. Secretary-Treasurer

a. The Secretary-Treasurer shall keep the minutes of Chapter meetings and the Executive Committee meetings.

b. The Secretary-Treasurer shall maintain financial records.

c. The Secretary-Treasurer shall perform other duties inherent to the office, such as mailing minutes and meeting notices to the membership.

4. Past-President

a. The Past-President shall be responsible for recruiting new members for the Chapter, and other outreach activities.

b. The Past-President shall serve as editor of the Chapter newsletter.

c. The Past-President may volunteer for other projects proposed by the President or the Executive Committee.

 

Article V. NOMINATIONS AND ELECTIONS

A. Nominating Committee and process

1. The President shall appoint a Nominating Committee of three (3) members. The Committee shall present a written slate of qualified candidates to the President in time for distribution to the membership before the last meeting of the calendar year (i.e., at least four weeks). Each nominee must file in writing an acceptance of the nomination with the Nominating Committee (see IV.B.). A valid slate may consist of single or multiple candidates for each office.

2. Nominations may also be entered by petition of five (5) members eligible to vote and shall be filed with the Nominating Committee in time to be submitted with its nominations. Each nomination must be accompanied by the nominee's written statement of acceptance.

3. No member may serve consecutive terms on the Nominating Committee. Current Executive Committee members are not eligible to serve.

B. Elections

1. Officers shall be elected by a plurality of votes cast by members, by mail or at the annual business meeting.

2. The Nominating Committee will be responsible for running the election, tabulating the results, and informing the members.

 

Article VI. EXECUTIVE COMMITTEE

A. The Chapter officers shall constitute the Executive Committee.

B. Meetings of the Executive Committee may be called by the President or by written petition of no less than three (3) members of the Chapter. At Executive Committee meetings only members of the Committee shall have voting privileges.

C. Duties.

1. The Executive Committee shall act for the Chapter in the intervals between meetings.

2. The Executive Committee may propose special projects to be approved by the membership.

3. The Executive Committee shall prepare an annual dues schedule for approval by member vote at the last meeting of the calendar year.

4. The Executive Committee shall fill any vacancies which may occur.

 

Article VII. MEETINGS

A. Meetings of the Chapter shall be called by the President.

B. There shall be at least two (2) meetings each year.

1. The annual business meeting shall be the last meeting of the calendar year. The Chapter business/dues/report year shall be the calendar year, January 1-December 31.

2. Announcements of meetings, prepared by the Vice-President in consultation with the Executive Committee, shall be sent to the members by the Secretary-Treasurer by mail at least four (4) weeks prior to the meeting.

3. Members may invite guests to meetings and encourage them to become members.

 

 

Article VIII. REPORTS

A. Annual reports of the Chapter shall be prepared by the President after receipt of written reports by the Vice-President and the Secretary-Treasurer. The reports shall follow the guidelines set up by the Executive Board of ARLIS/NA.

B. The President is responsible for the reports of Chapter meetings sent to the editor of ARLIS/NA Update.

 

Article IX. SPECIAL COMMITTEES

A. Special committees or projects may be proposed by the President, Executive Committee, or no less than five (5) members of the Chapter by petition in writing.

B. Special committees or projects shall be approved by a majority of votes cast by the members.

C. Each committee shall have a chairman appointed by the President.

 

Article X. AFFILIATION WITH OTHER ORGANIZATIONS

Affiliation with other organizations in the Delaware Valley area shall be at the discretion of the Executive Board of ARLIS/NA and shall be in accordance with their guidelines.

 

Article XI. CHARITABLE ACTIVITY RESTRICTIONS

No part of the net income of the Chapter shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services actually rendered and to make payments and distributions in furtherance of the purposes and objectives of this Chapter. No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in or intervene in any political campaign on behalf of any candidate for public office.

Notwithstanding any other provisions set forth in these Bylaws, at any time during which it is deemed a private foundation, the Chapter shall engage in any act of self-dealing as defined in Section 4941 (d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; the Chapter shall distribute its income for each taxable year at such time and in such manner as not to become subject to the tax on undistributed income imposed by Section 4942 of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; the Chapter shall not own any excess business holdings that would subject it to tax under Section 4943 of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; the Chapter shall not make any investments in such manner as to subject the organization to the tax imposed by Section 4944 of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws; and the Chapter shall not make any taxable expenditures as defined in Section 4945 (d) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws.

Notwithstanding any other provision of these Bylaws the Chapter shall not conduct or carry on any activities not permitted to be conducted or carried on by an organization exempt from tax under Section 501 (c) (3) of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent federal tax laws, or by any organization contributions to which are to be deductible under Section 170 (c) (2) of such Code or corresponding provisions of any subsequent federal tax laws.

 

Article XII. AMENDMENTS

A. Amendments to the Bylaws may be submitted to the Executive Committee in writing by voting members.

B. The proposed amendment shall be distributed to the voting membership at least four (4) weeks prior to a business meeting.

C. Approval of a two-thirds majority of voting members and the Executive Board of ARLIS/NA shall be necessary to amend the Bylaws.

D. The Bylaws shall be reviewed at least every five (5) years or more frequently at the discretion of the Executive Committee.

 

Article XIII. DISSOLUTION OF THE CHAPTER

Upon the dissolution of the Chapter or the winding up of its affairs, the assets of the organization shall be distributed exclusively for charitable or educational purposes or to organizations which are then exempt from federal tax under Section 501 (c) (3) of the Internal Revenue Code of 1986 or corresponding provisions of any subsequent federal tax laws and to which contributions are then deductible under Section 170 (c) (2) of such laws. Organizations having purposes similar to those of this Chapter shall be preferred.

 

These Bylaws were drawn up and approved on November 6, 1980 by the membership of the Delaware Valley Chapter of ARLIS/NA.

Revised April 18, 1985.

Revised January 6, 1988.

Revised November 2, 1988.

Revised April 25, 1997.

Revised October 7, 1997; approved by ARLIS/NA Executive Board March 11, 1998.


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